Business process-FCH8 and FCH9 are often confused with each other
FCH8( this guide) is about voiding the check AND canceling the payment.
This is used, e.g. if, you paid the wrong vendor. In this case, we would need to void the check as well as reverse the payment.
FCH9 is used when we just need to void the check. E.g., if we wrote a check, but lost the check and we need to reissue a check, but the payment info is correct.
Menu Path– Accounting-Financial Accounting-Accounts Payable- Environment- Check Information-Void-FCH8-Cancel Payments
Or enter the tcode FCH8
Enter the information of the check you are canceling.
1- Paying company code– This is the company code that issued the payment. This might be different from the company code on which the invoice was created.
2-House Bank– Enter the House bank from where the check was issued.
3-Account ID– Enter the Account ID. If we you are not sure of this info. Enter the check details
4-Check number– Enter the check number that has to be reversed. Make sure to enter leading zeroes if required.
5-Void Reason Code– The reason why we are voiding this check
6- Reversal Reason– The reason why we are reversing the payment document
7-Posting Date-The posting date for the reversal document.
Note- You can read here on how to set up the configuration prerequisites
You can do a drop down to get the void reason codes for voiding the check and the reversal reasons for reversing the payment document
Once all information is entered, click on Cancel check payment located at the top of the screen.
You will get a message to see if it can be reversed.
and another message stating that the cleared items being reset
Once the check is voided, and the payment document is reversed, you will get a message at the bottom of the screen.
Enter Fb03 to view the document being reversed
1- document number – The document number that reversed the payment document.
2- Company code– The company code to which this document number belonged
3- Fiscal year – The fiscal year to which this document belonged
Hit Enter, and you can view the document details.
You will notice that there is a field that says reversed by which shows that the payment document was reversed.
This links the reversal document with the original payment document
If you click on this document, it will show you the document which reversed this.