This guide goes over the year end closing steps of Asset Accounting.
Overview of AJAB Asset year end close– You use the year-end closing program to close the fiscal year for one or more company codes from an accounting perspective.
Once the fiscal year is closed, you can no longer post or change values within Asset Accounting (for example, by recalculating depreciation).
The fiscal year in Asset Accounting that is closed is always the year following the last closed fiscal year in Asset Accounting.
You can not close the current fiscal year until all depreciation values have been posted.
AJRW- Carries the Asset balances to the next year.
AJRW and AJAB are part of the year end steps for asset accounting.
These need to be carried out when you want to open the next year and close the preivous year.
You will get an error like abovewhen you try to post to the next year.
If you double click on the error you will see the details.
You cannot post to asset in commpany code 1000 fiscal year 2020
Message No. AA347
AJRW- Asset Fiscal year change
Access through the menu path
Accounting-Financial Accounting-Fixed Assets-Periodic Processing-Fiscal Year Change
Or through the tcode AJRW
AJRW carries the balances to the next year. You cannot post to the next year without running AJRW.
1-Enter the company code(s) for which you want to close the fiscal year.
2- Enter the New Fiscal Year- This is the year that you are opening. This is not the year that you are closing.
After entering the info, click on execute and click on yes when the next screen comes up.
You should see a green icon on the left. If you see a red icon like you see below, then you need to see what the error is.
Click on the error log to see the error.
Here we can see that SAP needs us to close 2018 first. You can click on the ? icon to get more details.
In order to close Asset accounting for 2018, use tcode AJAB.
AJAB- Year end closing
1-Enter the company code for which you are closing the year.
2- Enter the Fiscal year that needs to be closed.
3- Check the test run box initially to see if there are any errors.
1- The close carried out says No. Note, if you run it in test run and there are no errors, it will still say no. This might confuse you as you expect a Yes here.
Just look for
2- Other error being no. As long as this is no, you are good.
3- At the bottom you will see a message that shows what the error is.
Note- This is a test system, so you are seeing a lot of errors, but you shouldn’t be seeing a lot of errors in production.
Run it for 2017
Click on Yes
Close completed says No which is ok.
Other Error says no as well, so there is no error.
Remove the test run and execute it in the background.
click on the green checkbox
Click on Immediate and then click on save
you will get this message at the bottom.
Go to SM37 and view the job. Enter today’s date and you can filter it further by entering your user id or jobname etc.
check the box next to the job log and click on spool
Then select the box on the left and then click on the icon.
Here is where you the” close completed” should read YES
2017 was closed, so we can now move on to 2018.
Repeat the steps.
AJAB Year end closing- Enter 2018 this time.
Check if there is an error.
We are getting the error that “Depreciation not posted completely”
You cannot close a year if depreciation hasn’t been posted completely.
Run AFAB and post depreciation for the missing months.
Enter all the info to run AFAB. This is in a test system so I am running unplanned depreciation for p12, rather than posting depreciation for each month.
P12 has already been posted, so that means I have to do a repeat run.
Since there are no errors.
Run it in the background.
Click ok and yes
Once this is done, go back to closing the year
There’s no error
You will need to run it in the background, else you will get an error like below.
Run it in the background.
Check the job log in SM37
Click on the icon to view the spool
The close carried out should say yes and there should be no error now.
Now that all the errors are gone, you can go back to AJRW and open the next year.
After entering the info, click on execute.
Run it in the background
Click on Immediate and save
You should see a green icon to show that the year was closed successfully.
Try posting to the next year by using a tcode like ABZE.
It will give you an error message if the year is still closed
The new year was open, hence no error.
Note- If you get an error like below, then you need to open the G/L year using OB52.