Overview-This guide shows you how to create an asset in SAP.
This transaction creates the asset shell.
Prerequisites– All the Asset Accounting configuration should have been completed.
Access through the menu path
Accounting -> Financial Accounting -> Fixed Assets -> Asset -> Create
or through the tcode AS01
1- Asset Class- Enter the Asset class under which you want to create this Asset.
2- Company Code– Enter the company code under which this asset should be created.
3- Number of similar Assets-This is usually left as 1. SAP will create the number of assets you specify in here. E.g. if you want to create 10 assets and all the info is the same except maybe a small change in description, enter 10 in here and then go back in and change the description through As02.
The reference section is used if you want to create an asset by copying from another asset.
1- Description- This is the main description of the asset. Enter the info that will help you idenfity the asset.
2- Additional Description- Use this field to add any additional description to the asset.
3- Asset main no. text-In this field, you can enter any desired name for an asset main number. The text is then used, for example, in reporting, and in the display values transaction when accessing totals per asset main number
4- Inventory number– Enter the inventory number that idenfiies this asset.
A lot of times the actual info entered in these fields can be something else depending on whatever the company needs this for.
5- Quantity– Enter the quantity of this asset.
The inventory fields can also be used to enter more info
The bottom half of the screen has additional info
1- Capitalized on – This field gets filled out when value is added to this asset.
As01 only creates the asset shell, but value is added to it later on. This is when it is capitalized.
2- Deactivated on– This field only gets filled out when you retire the asest.
3-Planned retirement on- Enter info over here if you know when you plan to retire this by.
This field is not really used.
4- Ordered on– Enter the date on which this asset was ordered.
This field is not really used.
Click on the Time Dependent tab for entering more info.
Note- your screen might look different. This depends on the screen layout rules in configuration.
1- Cost Center- This is the cost center that depreciation posts to.
2- Plant– This is the plant to which this asset belongs to.
3- Location- The location tab can be used to tag assets to certain locations. We can then run reports by location for our assets.
4- Room– This can be used to further classify where our assets are located. We can run reports by these fields.
Next is the allocations tab
Evaluation Group 1- 5– The values in here have to be configured by the IT department.
You can use these fields to store any other info.
E.g. Eval group 1 could be the state, 2, could be the county, 3 could be the the district etc.
and you can then run a report to get the asset value by region for tax property filing.
Asset super number
Several assets can be assigned to an asset super number (for example, a production line). This can be useful for the following reasons:
•Data relating to the assets in an asset super number can be analyzed together (in reporting).
•You can create a master record for the asset super number, and all general master data common to all the assets can be handled at this level. However, the system cannot provide for valuation of the individual assets at the asset super number level.
This tab is used for storing information of the legacy asset.
E.g. you are switchinig from one sap system to another one where the asset number would change or you are doing a transfer of assets from a third party system to SAP, you can store the legacy asset info in here.
1- Vendor– Enter the vendor from whom you purchased this asset.
2- Vendor description– This is the vendor’s description that will be picked up from the vendor master.
3-Manufacturer– Enter the Manufacturer of the asset.
4-/5 Asset purchased new/old– Select whether the asest was purchased new or old.
6- Type Name- Enter any other useful info in this field.
A lot of times these fields are used for a purpose other than what the field label says.
7-Orig. Acquis. year.- The year in which this asset was originally acquired.
8- Original value– The original value of this asset.
These fields can be pulled into reports and can be used to comapre a lot of things. E.g. when you load Asset values, you could store the netbook value of the aset in the original value field
and then compare this value with your netbook value from SAP to ensure that they are the same.
Finally you enter the depreciation info.
1- Depreciation Key– The depreciation key determines how an asset depreciaties.
2- Useful life– This is the expected useful life of the asset.
3- Prd– Useful life in periods. E.g. if your asset is expected to last 5 years and 10 months, then you enter 5 in the year field and 10 in the period field.
4- Dep start– This is the month from which you start calculating depreciation. E.g. if you purchase on asset on 2/1/2019, the depreciation doesn’t have to start on 2/1/19, the period control in the depreciation key determines if the start date of this should be 1/1/2019, 2/1/2019, from the middle of the year etc.