FB60 create a Vendor invoice

FB60-Create vendor invoice

Business scenario– Fb60 is used to create an invoice. These are direct invoices which are not coming from a purchase order. If the invoice is being created in reference to a purchase order, tcode, MIRO would be used.

Note-If you are using Vendor Invoice Management, then the invoice would be created through a DP.

Menu Path-Accounting-Financial Accounting-Accounts Payable-document entry-FB60 -Invoice

 

or access it directly via tcode FB60

or access it directly via tcode FB60

 

Enter the following info on the next screen. 1-Vendor number - Enter the vendor from who the purchase was made.  2-Invoice Date- The invoice date is the date the purchase was made. E.g. if a purchase was made on 1/1/2017, but the vendor did not sent the invoice on 1/10/2017, the invoice date will be 1/1/2017 3-Posting date- This is the date when the posting hit the financial books. This is the date when we recorded the transaction in SAP. It is possible to purchase something on 1/1/2017, but only record the invoice in SAP on 2/15/2017. In this case, the posting date will be 2/15/2017.  4-Document type - This is usually KR for vendor invoices.  5-Amount- Enter the amount of the purchase 6- Reference number-This is usually the vendor invoice number. When the vendor calls us to inquire about a payment, this is the number he references.  7- Text- Can be used to identify what the purchase was. E.g. markers for all conference rooms.  8-G/L Account- The G/L account is the bucked used to classify these costs. E.g. if we purchased office supplies, then we would use the office supplies G/L account here.  9-Debit or credit- For an invoice, the G/L side will be debit as the vendor is credited.  10-Amount- The amount for this G/L. The amount on the vendor and the G/L should balance to 0.  11- Cost Center- Used for internal reporting. E.g. Cost center 1000, Dallas office. We can run reports on this cost center to find out how much the Dallas office is spending on office supplies.

Enter the following info on the next screen.

1-Vendor number – Enter the vendor from who the purchase was made.

2-Invoice Date- The invoice date is the date the purchase was made. E.g., if a purchase was made on 1/1/2017, but the vendor did not send the invoice on 1/10/2017, the invoice date will be 1/1/2017

3-Posting date- This is the date when the posting hit the financial books. This was the date when we recorded the transaction in SAP. It is possible to purchase something on 1/1/2017, but only record the invoice in SAP on 2/15/2017. In this case, the posting date will be 2/15/2017.

4-Document type – This is usually KR for vendor invoices.

5-Amount- Enter the amount of the purchase

6- Reference number-This is usually the vendor invoice number. When the vendor calls us to inquire about a payment, this is the number he references.

7- Text- Can be used to identify what the purchase was. E.g., markers for all conference rooms.

8-G/L Account- The G/L account is the bucket used to classify these costs. E.g., if we purchased office supplies, then we would use the office supplies G/L account here.

9-Debit or credit- For an invoice, the G/L side will be debit as the vendor is credited.

10-Amount- The amount for this G/L. The amount on the vendor and the G/L should balance to 0.

11- Cost Center- Used for internal reporting. E.g., Cost center 1000, Dallas office. We can run reports on this cost center to find out how much the Dallas office is spending on office supplies.

 

Once all the info is entered, you can click on the simulate icon to check for any errors before you actually post the document.

Once all the info is entered, you can click on the simulate icon to check for any errors before you post the document.

 

View the document

View the document

 

Once everything looks good, click on the save icon.

Once everything looks good, click on the save icon.

 

The document gets posted. You will see the document number at the bottom of the screen.

The document gets posted. You will see the document number at the bottom of the screen.

 

Change company code You will find that the company code at the top of the screen is different from the company code on the invoice.  you can click on company code and change the company code to the one for which you need to key an invoice in.

Change company code

You will find that the company code at the top of the screen is different from the company code on the invoice.

You can click on company code and change the company code to the one for which you need to key an invoice in.

 

 

When this box pops up, enter the new company code.

When this box pops up, enter the new company code.

 

Once you select the new company code, you will see that the company code on the main screen has changed.  You can now enter your invoice as usual.

Once you select the new company code, you will see that the company code on the main screen has changed.

You can now enter your invoice as usual.

 

 

Note- In S/4 HANA, you can enter this invoice through the FIORI app.

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