FB50- Post Journal entry documents
Business overview- FB50 is the goto transaction for making journal entries.
This is used to make any reclassifications, month end correct, anything else that makes a posting to a G/L account.
With this tcode, you can only post to a G/L account. This is an ‘enjoy’ transaction, i.e., you don’t have to enter a posting key, and you just select debit or credit.
Access this tcode using the menu path below.
or access it directly through the tcode FB50
In the fb50 screen enter all your details for posting a journal entry
1- Document date– Enter the document date. This can be any reference date. This is not the accounting date.
2- Posting date– This is the date that it hits the accounting books. The posting period is determined from this date.
3- Reference- Enter any reference that will explain why this entry was made.
4- Header text– This is the text that appears on the header. This can be any text to identify the document.
5- Document type- The document type SA is used by default. This is the standard document type used to identify manual journal entries. You can change this document type if there is a need, but in general, there is no need to change it. ( Document type creation is explained here)
6- G/L account- Enter the G/L accounts for which you are making the journal entry. Make sure that you enter the right G/L account corresponding to the Debit/Credit.
7- D/C-Enter the debit and credit flag for this G/L
8- Amount – Enter the debit and credit amount. The balance should finally equal to 0.
9- Cost center– Enter the cost center if it is a P/L account. You can enter other details as required.
You will see a green light when the debit and credit match. You cannot post if these two do not match.
Simulate the document before posting to get a preview of what will post, and you can catch any error messages at this point as well.
If there were any errors, they would show up at this point.
Note- not all errors show up at the time of simulation/
Once everything looks good, click on the green arrow back.
and click on the save icon.
You will see a message that shows you the document number that was posted.
Enter this document number in FB03 along with the company code and year if needed. This info should mostly default on the screen.
Hit enter and view the document that was posted.
In S/4 HANA a G/L posting like this one can be done through FIORI