Business scenario- You posted a document incorrectly and it needs to be reversed.
Menu Path- Accounting-Financial Accounting- Document-Reverse-Fb08-Individual Reversal.
Or directly access it from the tcode FB08.
Enter the following details
1-Document number This is the document number that you want to change.
2-Company Code– The company code to which the document number belongs to. Note- The same document number can appear in multiple company codes, so make sure that you have the right company code.
3-Fiscal year- Enter the fiscal year that the document belongs to. Note- The same document number can appear in multiple fiscal years, so make sure that you have the right fiscal year.
In the bottom half of the screen, enter the reversal reason.
Enter the posting date if you want to reverse it on a particular date.
Do a drop-down(lookup) on the reversal reason field to view all the options.
New options can be created in config. Read this for FICO configuration steps.
Pick the appropriate one and click on save.
A reversal document should now be posted, and the original document should be reversed.
Click on document-Display to view the document you just reversed.
The reversal document is now displayed.
Notice that it tells you which document it is a reversal for.
Click on the header shown in the screen above and you will see the transaction code that was used to reverse this document, and you will also see the original document that was reversed with this document.
If you view this document that was reversed, you will see the document that reversed this original document.
How do you reverse documents that are already cleared?
A common issue with reversing documents is when you try to reverse a document that is already cleared.
E.g. you are trying to reverse a $100 invoice, but the invoice is already paid( cleared). It is not possible to reverse the invoice until we reset the cleared document.
If you try to reverse the document, you will see a message like below.
Double click on the error message- It is encouraged to always click on any message to see if it will give you more details on the error.
The message will tell you what to do a lot of times.
let’s view the document that we are trying to reverse.
The message above is telling us that the document already includes cleared items.
If you view the document in fb03…
and double click on the line item, you will see a clearing document and date.
This would be like trying to reverse an invoice when it has already been paid.
We need to first reset this cleared document using FBRA.
Refer to another guide on how to use FBRA.
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